Media Purchase Request Form

Video Reservation Request Form
(for AU faculty)

(for AU faculty)

Restrict From Outside Use Form
(for AU faculty)

Student Check Out Authorization Form
(for AU faculty)

Copyright Release Form
(for faculty Media Reserves)

The Media Librarian is available to assist faculty in the identification and location of vidual media and can suggest suitable media titles for particular subject needs. (x3257)

Materials may be checked out on a two day loan for classroom use. Calling ahead to reserve materials is recommended (x3250). Fines for overdue materials are $1.20 per day, $25 maximum. Equipment needed for playback may be borrowed from Audio-Visual Services which is part of the Center for Teaching Excellence. (x2296)

Faculty are strongly encouraged to reserve their media needs ahead of time. This ensures that titles are available on the day the faculty member plans on using them. If a title is not reserved ahead, there is a chance that another AU faculty member may be using it at the same time. There are two types of reservations available.

A regular media reservation ensures a title is available for the date of use. It may be made by a professor or proxy one of the following ways:

1. By requesting a reservation in person at the Media Services desk.
2. By phoning the Media Services desk at (202) 885-3250.
3. By filling out a Media Rental/Borrowing Request Form.

An reservation allows faculty to streamline their circulation transaction. When they come to pick up their reservations, the titles have been pre-charged to the faculty, and they have no paperwork to fill out.

1. EasyPass reservations are only for the standard two day loan period.
2. The faculty member must pick-up the material.
3. On the pick-up day, the material is unavailable for students to watch in Media Services.

EasyPass reservations may be made through the online form.

Some media titles from other WRLC libraries (listed in ALADIN) may be borrowed through the MEDIASHARE program, depending on licensing agreements. Request these materials at the Media Services Desk. Please allow two weeks notice. (x3251)

Some f ilms and videos not owned by the library can be rented for classroom use. The rental service includes locating, booking, mailing, and fee payment. A minimum of four weeks notice is requested. (x3251)

The Faculty Proxy Card Program entitles a research assistant to use a faculty member's account, enabling faculty to allow their assistants to pick up materials and conduct research in their name at the library. The proxy card shouldn't be used to checkout videos for a student's use. Fraudulent use of the card will result in removal of proxy status for the assigned student. Faculty members are responsible for any fines and/or replacement costs incurred when a proxy card is used. Proxies are re-assigned after one or two semesters (x3250)

American University students may take Media Services materials out of the Library for the purpose of class presentations, if their professor authorizes the use of his/her library account for this purpose. Materials must be checked out within one hour before the class period and are due back within one hour after the class period. This policy differs from the proxy in that it authorizes the use of the faculty's account for one time only rather than an entire semester. A faculty member may also authorize more than one student. The faculty member remains responsible for all materials charged to his/her account, including fines accrued and replacement costs, in the case of loss or damage.

Faculty may authorize the use of their library account one of three ways:

1. By signing a Student Check Out Authorization Form.
2. By giving the student his/her faculty ID and a signed note.
3. By phoning the Media Services desk the day the material will be checked out and speaking with a media supervisor. (x3250)

AU faculty can insure that a class-assigned video is in the Library when your students need it. The Restrict From Outside Use Form prevents others from taking the film out overnight. This is useful when an entire class must watch a film in a short amount of time.

Films may be restricted for up to two weeks. If a film is restricted, other AU faculty can take it out of the Library to their class. The film must be taken out immediately before the class period and returned immediately after the class. Restricted films are not loaned to faculty at the other WRLC schools.

Several hundred videos in the ALADIN catalog are available as online streaming files for instant access. Some of these are restricted to AU ID holders and some are open access. These can be link to in Blackboard with LinkMaker. (x3251)

Personal audiovisual materials may be placed on reserve at the Media Services Desk. Materials should be brought in at least 24 hours prior to their intended use, and the following information should be provided: faculty name, department, and program title. We prefer that materials are shelf ready, in a case and clearly labelled, so there is no delay in processing them for student use. A Media Reserves Materials Deposit Form releasing American University from copyright liability for the content must be signed by the faculty member for materials left on reserve. (x3251)

Suggestions for video purchases should be submitted to the Media Librarian. A preview is generally arranged before a purchase decision is made. Selection criteria include appropriateness, program quality, anticipated use, and cost. For expensive items, a preview is usually arranged. (x3257)

To aid in selection of video's for your class and research needs, we've created a larg number of filmographies on many subject areas. If you'd like to suggest a new filmography or ask taht an existing one be updated, please contact (x3257)

Media Services keeps a running list of new additions on our blog.

Because filmographies are only periodically updated, you might be interested in receiving more timely notifications of newly acquired videos in your field. When a new filmography is created or one is updated, we will notify you of that as well.

Your e-mail address will not be used for any other purpose if you indicate that you would like to receive these updates.

Keep in mind, ALADIN (www.aladin.wrlc.org) contains the most complete catalog of our holdings.

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Programs may be taped off the air and used in class or placed on reserve for a two week period following the taping date. Faculty may preview the material up to 45 days following the taping date, after which the library is obligated to erase the recording. Commercial copies of programs will be sought if faculty members expect there will be an ongoing need for a program. (x3208)

Media Services will make compilation dvds for faculty in class use. Clips can be taken from materials in the Media Services collection. A Clip Compilation form must be filled out and signed. Clip collections remain the property of Media Services, but can be checked out for extended periods. (x3208)

Learn about making DVD "clips" yourself with DVD bookmarking.

Media Services has three rooms which can be reserved by American University faculty for classes using media materials. A classroom seating 35 people may be booked if the faculty member is going to be present. Group viewing rooms may be booked for smaller classes. The capacity for each smaller room is 15. To assure equal access, limitations may be set on the number of sessions booked per course. (x3251)

see also Media Services rooms

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